VPPJ holds monthly committee meeting

During the May Vernon Parish Police Jury committee meeting jury members gave the reports for each committee as follows.

Jerry Blair, Chairman of the Personnel Committee reported:

1. A request from Parish Road Manager to hire the following:

Jordan Shaw as a full-time truck driver on a six month probationary period for Districts 1, 4, 8 and 9

Ronald Miller as a full-time equipment operator on a six month probationary period for District 3

John Williams as a full-time grader operator on a six month probationary period for District 7

2. A request to authorize the Parish Administrator to adjust the starting wages of some of the Public Works positions. The VPPJ is unable to hire and retain trained personnel so a market adjustment is needed to make their wages more competitive.

Kenny Haymon, Chairman of the Equipment Committee reported a request from the Parish Road Manager was received to junk the following equipment that is no longer usable and needs to be removed for the inventory list:

H-26 (1999 Tiger Mower)

H-42A (2007 Bush Hog)

J-32 (1982 Tilt Trailer)

L-05 (Skid Tank)

M-o7 (Pressure Washer)

Charnel Bailey, Chairman of the Permit & Claims Committee was absent from the meeting so jury member Kenny Haymon reported a claim for damages was received from Whittney Williams.

Williams claims a tire was damaged by a pothole on Belview Road and submitted three quotes to repair the damage.

The quotes received were from:

Henry Tire & Wheel for $169.17

Morris Tire Services of DeRidder for $187.86

K&I Tires for $211.84

Parish Road Manager reviewed the claim and recommends the police jury deny it.

Melvin Haymon, Chairman of the Ways & Means Committee reported that a notice was received from the City of Leesville stating the city has begun discussions to potentially annex the country club area near the golf course and Fort Polk Entrance Road.

Curtis Clay, Chairman of the Finance Committee reported that an invoice for $317,782.00 was received from Travelers Insurance for property and equipment insurance coverage.

The following invoices were also received for the Fort Polk Growth Management Infrastructure Improvements Project (MA Project No. H1-12022) that is financed by a grant:

Pay estimate No. 5 from Williams Equipment Services, LLC for $197,978.73

Invoice No. 28400 from Meyer & Assoc., Inc. for $9,450.00

Invoice No. 28401 from Meyer & Assoc., Inc. for $13,800.00

Invoice No. V-1-02-49 from Neil Erwin Law LLC for $1,269.00

Invoices were also received from Williams Equipments Services LLC for the following overlay projects:

$86,226.58 for Jeff McDonald Road, part of a 2019 overlay project

$3,276.07 for Cora Road, part of a 2019 overlay project

$10,429.96 for Holton Harris Road, part of a 2019 overlay project

$110,472.46 for Holly Grove Road, part of a 2019 overlay project

$140,144.00 for Holton Harris Road, which includes $57,680.00 for a 2018 overlay project and $82,464.00 for a 2019 overlay project.

Reggie Johnson, Chairman of the Road Maintenance & Construction Committee was also absent from the committee meeting therefore, Marvin Hilton reported the following:

Resolutions were received to perform work inside the municipalities of

Town of Rosepine - issued a May 2019 and June 2019 resolution asking VPPJ to perform routine maintenance on the streets inside the town limits, such as boom mowing, pothole repairs and ditching. Specifically requested was a pothole repair on Main Street

Village of Anacoco - issued an April 2019 resolution requesting VPPJ to perform bush hogging, boom mowing, ditching, ditch cleaning and pothole repairs. Specifically requested was pothole repairs on Anacoco Street and Lula Street

Town of Hornbeck - issued an April 2019 resolution requesting VPPJ to perform bush hogging, boom mowing, ditching, ditch cleaning and pothole repairs. The Town of Hornbeck is also requesting fifteen loads of dirt for the new concession stand construction at the ballpark

Village of Simpson - issued a May 2019 resolution requesting VPPJ to perform bush hogging, wing mowing ditches, ditch cleaning, road grading and pothole repairs on all streets in the village limits.

The Vernon pArish School Board submitted a request to VPPJ for a bus turnaround at 144 Jerry Fletcher Road in D3 W4 and to repair the bus turnaround at 428 Ross Road, Anacoco.

A hardship request was received from Rodney Williams of 266 Lunker Cover Road in D8 W1 in the amount of $482.13.

The Parish Road Manager requests the VPPJ to approve the following submitted bids for 2019.

Grader blades from Scott Equipment Co., Inc. & Valk Manufacturing

Grader blade nuts and bolts form Doggett Machinery

Bridge materials and pilings (creosote) from McFarland Cascade

Bridge materials and pilings (CCA treated) from McFarland Cascade

#8 limestone from Jody Cloud Trucking LLC

The Parish Road Manager also submitted a request to approve the following submitted bids for the 2019 asphalt overlay projects.

1.5” asphalt overlay for $89.50/ton from Prairie Contractors LLC

2.0” asphalt overlay for $89.50/ton from Prairie Contractors LLC

2.0” asphalt overlay with base for gravel or dirt roads for $233.00/ton from Diamond B Construction Co., LLC

2.0” asphalt overlay with base for asphalt roads for $233.00/ton from Diamond B Construction Co., LLC

Chip seal for $14.65/sq. yd. from Williams Equipment Services LLC

Asphalt road leveling for $119.90/ton from Williams Equipment Services LLC

Soil cement base material for gravel roads for $10.00/sq. yd. from T.L. Construction LLC

Soil cement base material for asphalt roads for $10.00/sq. yd. from T.L. Construction LLC

Asphalt grinding for $1.23/sq. yd. From William Equipment Services LLC

Also discussed during the committee meeting was entering into an Intergovernmental Agreement with the City of Leesville for road work on various roads in the city as part of the 2019 Road Overlay Program.

The VPPJ will also decide about entering into a public hearing during the regular Police Jury meeting on Monday, June 17, 2019 at 10:00AM to hear public input on the following proposed ordinances.

Proposed ordinance to abandon Arnold Road (#6088) in D6W6 beginning at Hood Camp Road, in its entirety

Proposed ordinance to abandon Weaver Loop (#2054) in D6 W2 beginning at Jett Road in its entirety

VPPJ also discussed adopting a resolution for the Pickering parking lot project (FP&C 50-J58-15-06) committing the VPPJ to pay any amount above the amount already authorized by FP&C, and authorizing the VPPJ President and/or Parish Administrator/Treasurer to sign any contracts or documents related to said project.

Finally, the VPPJ discussed authorizing payment of all invoices as authorized by the Finance Committee and authorize payment of all expenditures above the budgeted amount from Ward Maintenance and/or Construction accounts.

The next VPPJ meeting will be the regular meeting scheduled for Monday, May 20, 2019 at 10:00AM.

The public is encouraged to attend the monthly VPPJ meeting to be more informed about where your collected parish tax dollars are spent and to have your voice heard if you are concerned, or have a complaint.